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MWONL OFFICE AND FINANCIAL ADMINISTRATOR

 

  • Hours: Part time (20 hours/week,) hours between 9am-4:30pm, Monday-Friday.

  • Hours can be agreed upon at time of hire however availability is expected as required for occasional evening/weekend that include board meetings, or other special events.

  • Work from home, office or a combination may be required depending on the Covid-19 public health guidelines.

  • Compensation: $25/ hour

  • Start Date: July 1, 2021 - March 31, 2022

 

The Multicultural Women’s Organization of Newfoundland and Labrador (MWONL) is a provincial-based voluntary, non-profit organization; provides professional, gender-based, culturally competent, and comprehensive services to meet the diverse needs of immigrant women and their families. This organization was established in 1982.

The Office and Financial Administrator reports to the Executive Director and is the first point of contact for most of the day-to-day communications in support of the MWONL organization. This position will also be responsible for the bookkeeping functions of the organization. This role will be performed in keeping with Generally Accepted Accounting Principles (GAAP) and best practices for office administration.

 

Key Service Expectations

  • Maintain the financial and administrative document and filing system for MWONL.

  • Maintain the effective internal control of the operational budget in collaboration with the Executive Director and the Project leads, monitor, analyse and provide updates to the Board.

  • Supports the Executive Director’s activities through functions such as assisting with communications, document preparation, and providing reports.

  • Prepares all types of communications such as letters, documents, reports and/or information packages to support the staff, members, and various activities of MWONL.

  • Organize and manage logistical aspects of meetings, special events.

  • Maintains MWONL membership list and membership communication.

  • Manages operations of MWONL office- including supplies, inventory, office equipment, maintenance management.

  • Generate financial reports as required to support the MWONL operation and various project/ funding requirements.

  • Administer payroll, including CRA requirements. Including staff details and leave maintenance.

  • Administer accounts receivable/payable, regular bank reconciliation.

  • Manage purchases, and maintain records pay invoices, maintain and keep records for source documents i.e., invoices, expense claims, contracts etc.

  • Respond to financial inquiries from MWONL team, vendors, contractors, and funders.

  • Supports project teams, independent auditor and/or any government monitoring agents with financial reports and other information as required.

  • Other duties as required.

 

Qualifications

  • Diploma in Administration and/or Business

  • Minimum 3 year’s office/financial experience with proven skill in office and accounting software

  • Non-profit, office administration and accounting experience are considered an asset.

  • An equivalent combination of education, training and demonstrated experience may be considered.

 

Attributes

  • Exceptional interpersonal skills, customer service focus, confidentiality, excellent written and oral communication, proven ability to organize, problem-solve, prioritize, and meet deadlines.

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Deadline/Submission Requirements

Email your resume to mary.w@mwonl.com  by May 14th, 2021. You will need to provide two professional references.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

 

 

MWONL Activity Calendar May 2021 .jpg